Abbreviations and Definitions
Covid-19 Novel Corona Virus
CPBC Crystal Park Baptist Church Benoni
PPE Personal Protective Equipment
Coronaviruses are a large family of viruses that cause illness ranging from the common cold to more severe diseases such as Middle East Respiratory Syndrome and Severe Acute Respiratory Syndrome. A novel coronavirus is a new strain that has not been previously identified in humans. This procedure sets out controls to be implemented at CPBC and must be communicated to all staff and sub-contractors.
Governments have introduced various stringent measures to manage this virus, and visitors must comply with these regulations at all times. This procedure has been developed to give clear guidance on consistent measures to ensure that CPBC staff and visitors comply and safeguard themselves from infection.
Basic procedures and start-up after closure/lockdown
- To prevent the possible spreading of the Covid-19 virus from CPBC to neighbouring properties, under no circumstances may any visitor on the property have any contact with any of the neighbours.
- If it is suspected that a visitor might have the virus the hotline number must be contacted and the correct procedures are followed. The visitor with suspected symptoms will be kept in isolation in an office until correct procedures are followed.
- CPBC must ensure that there is always soap, water and hand sanitiser available for all visitors so that they can regularly and thoroughly wash their hands. Hand sanitiser should be available at the entrance areas to ensure that persons accessing the premises have immediate means of sanitation available upon entering the premises.
- Visitors must be questioned about their general state of health as they enter the property. The compliance officer or church representative must record any deviations and visitors must complete the visitor’s questionnaire.
- The compliance officer must display relevant signage at the eating areas and changing facilities at church promoting hand hygiene.
- The procedure of correctly washing your hands should be displayed at the handwash stations throughout the site and at offices.
- Educate visitors and raise awareness of the Covid-19 virus, the symptoms, measures that can be followed to minimise the spread of the disease and the procedure to follow when suspecting that someone might have the disease.
- Include all relevant information with regards to the Covid-19 virus in the site induction and display on notice boards.
If someone has shown symptoms/becomes ill “Should a visitor develop a high fever or have a persistent cough, they should:
- Inform the compliance officer immediately: Either go to the isolated office if at church/return home immediately. Avoid touching anything/anyone. Contact local number/medical facility and self-isolate until medical care can be reached.
- Self-isolation: Any visitor who suspects that they might be sick or come into contact with someone with known symptoms, should self-isolate for at least 14 days, and not come to church. If you were affected then a medical certificate must be obtained prior to returning to church.
Specific requirements at offices and church
All offices must comply with the following requirements:
- Hand sanitiser available for all visitors, specifically at reception and security stations.
- Relevant material displayed on all notice boards
- Adequate distance (1,5m) to be kept between visitors, including at meetings.
- No stationery and tools to be shared.
- No cutlery and crockery to be shared. Visitors should make teas and coffees themselves.
- Cleaners to wear masks and gloves when sanitising and cleaning offices, including emptying of bins.
- Single-use/disposable gloves and masks must be disposed of after use, in a responsible manner.
- All offices light switches, cupboard handles, etc. to be sanitised daily.
- All visitors to be temperature screened in the morning and any visitor with symptoms to be isolated as described above, and procedure followed. This area must be deep cleaned following an event.
- A detailed register of visitors/entries through gate, with phone numbers, in order to track contacts, should an incident occur.
- Staff receiving parcels from the courier, must ensure that they sanitise hands immediately after taking a receipt.
All visitors must be temperature screened at least daily, in the morning, by someone trained to do so. It is preferable to also monitor visitors during the day and at the end of a service, where possible. The thermometers used will be non-contact type and must be cleaned according to manufacturer specification daily. Any visitor with excessively high fever must be isolated immediately and procedure followed. The following guidance is provided for door greeters tasked to take temperature readings:
- Follow the manufacturer’s recommendations on how to use the thermometer.
- Physical contact is not required using this type of thermometer. If physical contact is made between the visitor and the thermometer, it must be thoroughly disinfected before the next use.
- Thermometers shall be cleaned before and after use.
- Personnel who take another visitors temperature should stand at arm’s length away from the visitor and out of the visitor’s line of breathing.
- A visitor shall have their temperature taken in the most private way possible at CPBC. A visitor’s temperature reading must not be shared.
- As available, safety eyewear, surgical gloves, and a face-mask shall be worn by door greeters taking temperatures.
- If a visitor’s temperature reading indicates a fever the visitor shall be isolated immediately and then sent home to consult a healthcare professional; the privacy of the individual must be protected but the staff shall be notified immediately.
- Readings will be recorded
Access control and door greeter involvement
- Visitors must enter site only through approved pedestrian entrance.
- Daily register must be kept of attendance including for visitors and deliveries.
- Designated personnel will check visitors for the following:
- Temperature screen to be done and recorded.
- A visitor’s questionnaire is attached in annexure to this procedure and can be used for any visitor to site or office.
- Visual health check for signs of possible illnesses (example running nose, cough etc.) Ask basic health questions like:
- Do you have a sore throat?
- Are you ill, or any family members ill?
- Have you travelled abroad in the past 14 days?
- Have you been in contact with anyone who has a confirmed case of Covid-19?
- Proceed to hand wash station and wash your hands/hand sanitiser station
- Where staff shortages don’t allow for compliance officer, door greeters should be asked to assist. They should be trained accordingly. Where security receives visitors, they must wear masks and sanitise hands before and after being in contact with
- Designated temporary eating areas at CPBC must be made available to prevent close grouping of visitors.
- Groups of visitors eating areas to be divided amongst the designated areas and limited to maximum of 30 people.
- Visitors must maintain a minimum of 1,5-metre distance between each other.
- All waste to be placed in waste bins provided.
- Floor areas to be cleaned immediately after a group of visitors have left the eating area and on an ongoing frequent basis.
- No services in designated areas to be allowed whilst in use as an eating area or break facility.
- No storage or stacking of materials in the designated eating areas.
- Adequate waste bins to be provided in areas.
- Areas to be left clean after mealtimes.
- Hand wash stations/sanitisers to be located close to the eating areas to allow visitors to clean their hands before entering and exiting the eating area.
- All meetings are to be well ventilated.
- Alternatively, meeting should be held outdoors.
- Visitors must maintain a minimum of 1,5-metre distance between each other.
- No eating or drinking should be allowed during meeting times.
- Hand sanitiser to be available at the boardroom/meeting for the use of visitors.
- Keep all meetings as short as reasonably practicable, rather resolve issues directly than in the boardroom.
- Meeting area to be cleaned before and after each meeting to ensure that the rooms are sanitised.
- No sharing of equipment (phones/laptops/tablets) should be allowed.
- Attendance at meetings must be recorded by one person only, to avoid multiple persons touching paper/pens.
- Visitors making use of public transport, must use cloth type face masks and sanitise hands before and after making use of transport.
- Visitors travelling in CPBC provided transport, will be temperature screened prior to entering the vehicle. All visitors will wear masks whilst in transit.
- CPBC vehicles will be cleaned before and after transport with an approved sanitiser. Load bins will be pressure cleaned daily with soap and water.
- Other visitors should travel to church in their own vehicles.
- Good ventilation and facing away from each other, where possible, may help reduce the risk of transmission.
Housekeeping and PPE
- Prevent as far as reasonably practicable, a large grouping of visitors at CPBC.
- Allocate areas in such a manner that visitors have at least 1,5-meter free space, where possible.
- Keep CPBC clean on a daily/regular basis. Removal of waste and debris must be done as a matter of priority.
- Keep CPBC surfaces clean at all times.
- Chemical toilets must be cleaned daily and serviced at normal intervals. Hand wash facilities or sanitiser must be available.
- Keep all tools such as hand tools/portable electric tools clean and allocate tools as far as reasonably possible from a visitor to prevent the sharing of equipment.
- Where equipment must be shared clean the equipment before exchanging.
- All CPBC staff will be issued with required PPE, and compliance officer must ensure strict control over issue and maintenance of such PPE, as items e.g. masks, could be in short supply.
Specific PPE requirements
All visitors to have their own re-usable cloth type face mask, for normal use/travel, etc.
Any damaged/lost items/additional PPE for personal use must be provided by the visitor.
The use and cleaning of reusable face masks, as well as the fitment thereof, is described in the annexure, below. Visitors are responsible for cleaning their own face masks.
Health and Safety Management Information and notices
CPBC will provide areas at designated meeting areas where notices can be effectively displayed. The following information/documents, as a minimum, must be posted or displayed:
- Covid-19 posters and hand wash instructions,
- Emergency procedures; and
- The appointed compliance officer’s and emergency contact details.
Planning to avoid close contact
Wherever possible, visitors should keep a minimum distance of 1,5m apart. Where this is not possible, the hierarchy of controls should be applied and consideration is given to the risk involved in the specific activity:
- Eliminate: Is the task really required? Can we do without?
- Reduce: If not, reduce the exposure, less church members per task or reduce the daily frequency
- Isolate: Keep teams together and try not to move church members from one site to another; keep contractors apart where possible
- Control: Where close contact is unavoidable, try to keep the task to a minimum exposure of 15 min at a time; Consider increased authorisation procedure/permit system; provide additional supervision
- PPE: Use all required PPE
Training and incident reporting
CPBC will ensure that staff are trained and competent, and they understand the risks and controls associated with the functions that they perform, including risks related to Covid-19. All incidents including that of Covid-19 will be reported through the normal channels/protocols. This includes an immediate telephonic report to the 16.1.
Right of Admission
All visitors must comply with this procedure. It is for your own safety and that of others. Failing to comply with said procedure, could lead to serious action. Right of admission remains reserved.
- Mark Penrith
- Warren Scott
- Etienne Du Toit
Service Coordinator Team
- Katleho Pule
- Sandile Mazibuke
- Tshifhiwa Tshovhote
- Gavin Hughes
- Michale Prinsloo
Door Greeting Team
- Sibulele Ndakisa
- Richard Visser